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3.6.7 Receiving items

Article goal​

Show how a club administrator can receive items to the store balance via the admin panel: from selecting an existing item to creating a new one and confirming the receipt.

Who this article is for​

  • Club administrator
  • Users with access rights to the “Store” section in the admin panel

What you will learn​

  • How to receive an existing item to the store
  • How to create a new item if it is not in the list
  • How to filter items by category for convenience
  • What to do if an item is not displayed or parameters are filled in incorrectly

Prerequisites​

Before you start, make sure that:

  • You have an administrator account with access to item creation and receiving functionality
  • Item categories are created in advance in the “Items list” subsection
  • Access to the admin panel is available

Step-by-step guide​

Step 1. Go to the “Receiving items” section​

  1. Log in to the admin panel.
  2. Go to “Store” → “Receiving items”.
3.6.7 Receiving items — image 1

Step 2. Receive an existing item​

  1. Click the “Add product+” button.
  2. In the window that opens, select items from the list and specify their quantity.
  3. For convenience, filter items by category (categories must be created in “Items list” beforehand).
  4. Click “Select items” to confirm the selection.
  5. Click “Receive”.
3.6.7 Receiving items — image 2

Tip: If the items list is empty, first create categories and items in the “Items list” subsection.

Step 3. Create a new item if needed​

Above the “Add product+” button, click “New item”.

  1. In the window that opens, fill in all required parameters:

    • Name
    • Purchase price
    • Sale price
    • Category (choose from existing ones)
    • Unit of measurement
    • Volume unit
    • Gross weight
    • Calories
    • Description
    • Attach a photo (if available)

  2. Click “Create item”.

3.6.7 Receiving items — image 3

Important: Fill in all fields — otherwise the item may work incorrectly (for example, not appear in sales or cause calculation errors).

After creation, go back to Step 2 and receive the new item as an existing one.

Common situations​

ProblemWhat to do
Item not found in the listCreate a new item as described in Step 3 or check filters by category.
Categories are not displayedCreate them in the “Items list” subsection and refresh the “Receiving items” section.
Photo is not attachedCheck the file format (JPEG/PNG) and size; try without a photo if it is not critical.